# AI lead capture, booking systems and CRM automation that deliver every enquiry to your team

Source: https://ai.prospicience.in/capabilities/lead-generation-and-crm-automation

We build assistants that answer a visitor's question, recognise a real enquiry, collect the details and deliver the lead three ways: saved, emailed to your team and confirmed back to the person. A pre-school group's admissions assistant does this in Gujarati, Hindi or English. Behind it we build the booking, approval and scheduling systems your team runs daily.

## What you get

- Details are collected inside the conversation the visitor is already having, so enquiries arrive without a form in the way.
- Every lead is saved, emailed and listed in an admin view, so nobody on your team misses one.
- Scoring follows clear rules you agree, so you can always see why a lead ranks where it does.
- Booking, membership and billing logic is built to your rules, as in a studio platform that moved live members across without anyone being charged twice.
- Personal data stays protected, with phone numbers hidden by default and access controlled per user.

## Systems we have shipped for this

- B06 A studio platform with a cutover built to move live members safely (Boutique fitness franchise): https://ai.prospicience.in/work/studio-management-platform
- B09 A workshop business site with booking and structured answers (Mindfulness education): https://ai.prospicience.in/work/workshop-business-site
- B11 A lead funnel with a price calculator, in four directions (Home services): https://ai.prospicience.in/work/lead-funnel-with-calculator
- E05 A WhatsApp admissions helper for parents, built on an audited brief (Private pre-school): https://ai.prospicience.in/work/whatsapp-admissions-helper
- E13 Society OS: a front-desk app for gated communities (Prospicience product for residential societies): https://ai.prospicience.in/work/society-os
- E14 An admissions assistant that answers in Gujarati, Hindi or English, by text or voice (Pre-school group): https://ai.prospicience.in/work/multilingual-admissions-assistant
- E18 A content engine that produces festival campaigns two weeks ahead (Spice brand): https://ai.prospicience.in/work/festival-content-engine

## What businesses come to us for

- An integrated healthcare business wanted one system for multiple practitioners, rooms and telehealth, covering bookings, payments, forms, referral tracking and marketing, in place of ten stitched together tools.
- A tutoring business wanted parent accounts, child profiles, paid assessments, term fees with tax, a two sessions per week rule, a 24 hour cancellation policy that restores the allowance, waiting lists and an admin portal.
- A personal development brand wanted funnel, landing pages, email automation, customer records, payments and scheduling assembled into one working system.
- A land agency wanted prospect statuses driving an action engine: send the first letter, schedule a follow up, trigger a title search, or pause outreach.

## Questions

### Can an AI assistant capture leads without annoying people?

Yes, by answering the question first. The admissions assistant collects details once a parent asks for a callback or a visit, or asks something outside its knowledge, so the request feels like service rather than a sales form.

### Where do the leads go?

Into a database, into an email to your team, and into an admin view they can work through. Different people check different places, so every lead reaches someone.

### Can you build booking systems with rules like cancellation windows?

Yes. Capacity limits, weekly allowances, notice periods, waiting lists and staff overrides are the logic we build in, so your team stops enforcing rules by hand.

### Can visitors see a price before giving contact details?

Yes. We have built a multi step funnel with an embedded calculator that gives an indicative price first, so the people who do leave details are already serious.