# AI for finance and reconciliation, with every figure tied back to the source

Source: https://ai.prospicience.in/capabilities/finance-and-reconciliation-ai

We build finance automation where every figure traces back to its source record. Card statements are sorted by saved rules and your own history first, with AI asked only about new merchants. A retail fleet's reporting reconciled 5.17 million dollars of sales, and a manufacturer runs tax invoices and payment reminders with a person confirming each AI action.

## What you get

- Saved rules run first, your own past decisions second, and AI only for merchants never seen before, so results are consistent month after month.
- AI suggestions apply automatically only above a confidence threshold, and everything else queues for review, so nothing uncertain reaches the books.
- Totals are checked on every build and credits are matched to their original charge, so nothing is counted twice.
- Payment reminders are drafted for you and confirmed by a person, so every message to a customer is correct.
- Statements, database and output can stay on your own computer, with only unfamiliar merchant lines ever sent to an AI provider.

## Systems we have shipped for this

- E01 Sales reports and a question-answering chat for a truck fleet (Mobile retail fleet selling uniforms at hospitals): https://ai.prospicience.in/work/fleet-sales-reporting-and-chat
- E04 A card statement sorter for the accounts team (Company finance): https://ai.prospicience.in/work/card-statement-sorter
- E11 A factory's complete business system, with more than fifteen AI helpers built in (Transformer and brass parts manufacturer): https://ai.prospicience.in/work/factory-erp-with-ai-helpers

## What businesses come to us for

- A luxury resale operator wanted a multi tenant platform with custom ledgers, layaway handling, payment matching and automated payouts.
- A trades business wanted their nearly finished customer system completed: accounting software synchronisation, a financial data bug fixed, and access rules tightened.
- A boutique advisory wanted margin, billing and revenue figures pulled from their payment processor, with a layer proving the totals match the source exactly.

## Questions

### Is it safe to use AI for financial classification?

Yes, because AI does only a small part of it. In our statement sorter, saved rules and your own history handle most lines and the model sees only unfamiliar merchants, so results are repeatable and easy for an accountant to check.

### How do you guarantee the numbers match the source system?

Checks run on every rebuild and stop the build if the totals do not balance. That is how 5.17 million dollars of sales were reconciled for a retail fleet.

### Can AI chase our unpaid invoices?

It drafts the reminders and tracks what is owed, and a person on your team confirms each one before it goes. You get the speed of automation with full control of every customer relationship.

### Does our financial data go to an AI provider?

Only unfamiliar merchant lines, and the statement sorter also runs with no AI at all if you prefer. Statements, database and output stay on your own machine.

### How long does a statement take?

The statement sorter is built to a target of under two minutes per statement, replacing a monthly job that was done line by line by hand.