# AI that reads your PDFs, invoices and purchase orders into your systems

Source: https://ai.prospicience.in/capabilities/document-intelligence

We build document reading into the systems you run every day. In a manufacturer's business system, supplier orders, delivery notes and invoices are read automatically and a person confirms each draft before it saves. Layouts the system has seen before are read with no AI call at all, so your cost per document falls as volume grows.

## What you get

- The system learns each supplier's layout, so repeat documents are read with no AI call and running costs stay low as volume rises.
- Every extraction arrives as a draft for a quick confirmation, so only checked figures become purchase orders or invoices.
- Saved rules and your own history are tried before AI, so most statement lines are sorted without a model at all.
- Anything the system is unsure of is flagged for a person, so the records you rely on stay correct.
- Results flow on into tax invoices and exports to your accountant's software, so reading a document ends in finished work.

## Systems we have shipped for this

- B04 A 30 part technical catalogue that reads without JavaScript (Forging manufacturer): https://ai.prospicience.in/work/technical-catalogue-site
- B07 Bilingual course certification with a verifiable certificate (Teacher training non-profit): https://ai.prospicience.in/work/bilingual-course-certification
- B12 A metals catalogue with a written art direction (Metals manufacturer): https://ai.prospicience.in/work/copper-busbar-catalog
- B14 Pulling 3D models out of interactive PDFs (Oral-care brand): https://ai.prospicience.in/work/3d-models-out-of-pdfs
- B15 A print pipeline that checks its own pages (Oral-care brand): https://ai.prospicience.in/work/print-catalog-qa-pipeline
- B17 A business dossier that works with no connection (Internal): https://ai.prospicience.in/work/offline-business-dossier
- E02 A library that answers questions and always shows its source (Specialist education institute): https://ai.prospicience.in/work/knowledge-library-with-citations
- E03 A filing assistant for a shared drive (Small business consultancy): https://ai.prospicience.in/work/filing-assistant-shared-drive
- E04 A card statement sorter for the accounts team (Company finance): https://ai.prospicience.in/work/card-statement-sorter
- E11 A factory's complete business system, with more than fifteen AI helpers built in (Transformer and brass parts manufacturer): https://ai.prospicience.in/work/factory-erp-with-ai-helpers
- E21 Engineering CAD and photoreal 3D, built by an agent driving Blender (Electrical components manufacturer, and an oral-care brand): https://ai.prospicience.in/work/agent-driven-cad-and-3d

## What businesses come to us for

- A logistics consultancy wanted invoices, receipts and rate confirmations read from an email inbox and pushed into their accounting and transport systems.
- A field services business wanted daily site reports with photos, labour hours, materials and safety notes flowing into their accounting software.
- A casting platform wanted a smart paste feature that turns pasted names and details into structured records.

## Questions

### Can AI extract data from invoices and purchase orders reliably?

Yes. AI reads the document and a person confirms the draft before it saves. Together that is more accurate than either on its own, and far faster than typing.

### Does every document cost an AI call?

No. Once the system has seen a supplier's layout, that format is read locally with no model call. The systems we run get cheaper per document the longer they operate.

### What about scanned or photographed documents?

They are read too. The confirmation step catches anything a camera blurred, so a photo of a delivery note ends up as accurate as a clean PDF.

### Can it push data into our accounting software?

Yes. The factory system exports to the accountant's software and produces the quarterly outsourced work return, so the data goes where it is needed.

### Which file types can it handle?

PDFs, scans and photos, plus Word, Excel and PowerPoint. Our filing assistant converts office formats on the way in, so AI tools can read files they otherwise could not.